All these elements undermine the consistency of your brand. Some forget to specify their position, others adopt a different department name, within the same department or between subsidiaries. The results: the signatures vary from employee to employee. The processing of image formats can also give way to issues in the management of add-ons and resolutions. The visual aspect, positioning the logo, and entering the information demands a minimum of understanding of HTML, or a minimum of patience to place each of the elements. Leaving it to each user doesn’t go without issues.
Leave it to the user to create their email signature? But when done, each employee will interpret the elements and adapt them according to their technical and graphic abilities. To help employees manage their own signatures, proposing a graphic charter and a predefined template seems easy enough. It is the user that, from their Outlook settings, must configure their email signatures. Starting with the administration: it is impossible to automatically configure the signatures from the Outlook administrator account. However, in practice, the pitfalls multiply. Using Outlook to process email signatures is a good idea because a consistent and visually appealing signature drives a positive image for the enterprise. How can you do it with Microsoft 365 (Office 365)? Find out more below.
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